Privacy Policy.

This policy explains how Everabit Talent (Pty) Ltd ("Everabit," "we," "us") collects, uses, stores, and protects personal information, in compliance with POPIA.

1. Who we are

Responsible party

Everabit Talent (Pty) Ltd

Registration number

2021/548596/07

Registered address

168 Rivonia Road, The Waldorf, Unit 43A, Morningside, 2196, South Africa

Information Officer

The Information Officer

Information Officer contact

popia@everabit.co.za

2. What information we collect

Depending on whether you're a candidate, a client, or a website visitor, we may collect:

From candidates

• Name, contact details (email, phone), CV/resume content
• Current role, employer, technical skills, LinkedIn profile URL
• Availability, notice period, salary expectations (where voluntarily provided)
• Results of background, credit, criminal, or qualification checks — only where you've given separate, specific consent for that particular check

From clients

• Contact name, email, phone, company name
• Role requirements and hiring brief details

From website visitors generally

Basic, privacy-respecting analytics (page visits, general location by country/city level) — we do not use tracking cookies or third-party advertising trackers.

3. Why we collect it

We process personal information only for the following purposes:

• Candidates: to assess fit for relevant roles, and to submit your CV to a specific client — only after you've given explicit, informed consent naming that client and role
• Clients: to understand hiring needs and deliver candidate shortlists
• Background checks: only where a specific role requires it, and only after you've given separate written consent for that specific check
• General correspondence: responding to enquiries submitted through our contact forms

We never send your CV to a client speculatively or in bulk, and we never sell personal information to third parties.

4. Consent

Before submitting your CV to any client, we will:

1. Name the specific client and role
2. Ask for your explicit consent to that specific submission
3. Proceed only once you've confirmed

Before conducting any background, credit, criminal, or qualification check, we will ask for separate, specific consent for that check — not bundled into general registration consent.

You may withdraw consent at any time by contacting popia@everabit.co.za. Withdrawing consent does not affect submissions or checks already completed with your prior consent.

5. How long we keep your information

• Candidate information is retained for 24 months from your last submission or contact with us
• After this period, your information is deleted unless you've engaged with us again, in which case the retention period restarts
• You may request earlier deletion at any time (see Section 7)
• Client and financial records are retained in line with standard South African record-keeping requirements (generally 5 years for tax and company law purposes)

6. How we store and protect your information

• Candidate data is held in access-restricted storage, limited to Everabit's directors only — not a general inbox, not shared drives open to third parties
• A companion record tracks consent given, submission history, and retention expiry dates for each candidate, so we can act on your rights promptly (see Section 7)
• We use industry-standard encryption and access controls provided by our business email and storage platform
• We do not use third-party recruitment platforms or CRMs to store your data without ensuring equivalent protection is in place

Cross-border note: some of the platforms we use for email and document storage may process data on servers outside South Africa. Where this occurs, we ensure the provider maintains a level of data protection consistent with POPIA's requirements.

7. Your rights

Under POPIA, you have the right to:

• Access the personal information we hold about you
• Correct inaccurate information
• Request deletion of your information
• Object to processing, or withdraw consent previously given
• Lodge a complaint with the Information Regulator if you believe your information has been processed unlawfully

To exercise any of these rights, contact our Information Officer at popia@everabit.co.za. We will respond within a reasonable time, in line with POPIA's requirements.

8. Sharing of information

We only share your personal information with:

• The specific client you've consented to being introduced to, and only the information relevant to that introduction
• Third-party service providers who help us operate (e.g. our email and document storage provider), bound by confidentiality and data protection obligations
• Where required by law, a court order, or a regulatory body

We do not sell, rent, or trade personal information to any third party.

9. Changes to this policy

We may update this policy from time to time. The "last updated" date at the top will reflect the most recent revision. Material changes affecting how we handle your data will be communicated where reasonably practicable.

10. Contact us

• General enquiries: hello@everabit.co.za
• Privacy / POPIA matters: popia@everabit.co.za
• Registered address: 168 Rivonia Road, The Waldorf, Unit 43A, Morningside, 2196, South Africa

This policy is prepared to be read alongside Everabit's PAIA Manual, which sets out the categories of records held and the formal procedure for requesting access to information under the Promotion of Access to Information Act. See also our PAIA Manual for how to formally request access to records.